Syndicate
Installing Compliance Plans with 4TQCompliancePlans.exe
The Select Script window will appear.
Select the appropriate compliance plan to install and click the Express button.
The Get User Details window will appear. Enter / modify the details as appropriate. Click Continue.
Setup will install the selected compliance plan. This can be used by following the instructions in the User Guide. Start at Mapping Compliance Issues in the User Guide.
4TQExplorer has a Compliance tab window which uses two tree list boxes to display the linkage of System Clauses and 4TQFlow Process map. This is demonstrated in the Compliance Tab section of the User Guide on page 80.
Moving 4TQ Files from One System / Location to Another
4TQExplorer files cannot be successfully moved from one file system / location to another.
The “Make Redistribution Copy” feature creates a special copy of the current 4TQExplorer file. This can be relocated along with the referenced process map, Form and Policy documents without the need to re-build the 4TQExplorer frameworks. Select the Procedure Files directory location and Click OK. Relocate the procedures and documents to the new location.
Select Make Distribution Copy on the 4TQExplorer Tools Menu as shown in the figure above. The created copy can be found in the “REDIST” folder located in the SystemPath. Go to the REDIST folder and double click on the 4TQExplorer .FLK file. The following window will appear:
Office 2010 - Changing Document Advanced Properties such as Version or Setting Next Review Date
For applications including Word, Excel, and Powerpoint to view or change the Advanced Properties for the current file:
1. Click the File tab.
2. Click Info to view the properties.
3. To view custom properties, click Properties and select Advanced Properties as shown below.
4. Click the Custom tab.
5. In the Name box, type a name for the custom property, or select a name from the list.
6. In the Type list, select the data type for the property that you want to add.
7. In the Value box, type a value for the property. The value that you type must match the selection in the Type list. For example, if you select Number in the Type list, you must type a number in the Value box. Values that don't match the property type are stored as text.
8. Click the File tab again to return to your document.
Microsoft Office 2010 - Generate Report Settings
The Generate Report window will display the default File name and your default file format - Save as type:. For Microsoft Word, always select the Word 2.0 (.DOC) format.
The default setting for the File Block Settings in the Word Trust Centre is to block Word 2 documents.
To change the setting:In the Word program, click the File tab. The Microsoft Office Backstage view appears. Under Help, click Options. The Options dialog appears. Click Trust Center, and then click Trust Center Settings.
The following image is an example of the Trust Center and Trust Center Settings buttons.
From the list of options click on File Block Setings and the File Block Settings window will as shown below.
Untick the Word 2 Save box and click the OK button. Process Reports can now be created using Word 2010.
Installing the 4TQ Authoring Pack and 4TQWebGen
When the 4TQ setup program starts the Select Script dialog box is displayed.
Select the product you wish to install and select the appropriate install or remove and usage method radio buttons are selected. Then select either Custom or Express installation.
Express Installation
The Express installation automatically installs the software with a Program Path of c:\Program Files\Axion\4TQ and a System Path of My Documents\4TQ.The User Details information is used by 4TQ applications in reports and documents. Apart from entering your User Details and selecting Continue there is no further interaction with the user during the installation.
Custom Installation
Click on the Set Directories button and the Set Directories dialog box will appear.
The System Path can either be a drive identifier or fully defined UNC path. At least one sub directory must be specified as root level. Drive mappings are not supported e.g. X:\4TQ is a valid 4TQ system path but X:\ is not. Enter the required paths and Click on the Continue button to return to the Custom Installation dialog box.
On the Custom Installation dialog box, we recommend that all other installations be left as default. Click the Install button ro continue the installation. The User Details dialog box will be displayed. Enter the information and Click the Continue button to install the 4TQ software.
4TQ Software Removal
- Run the setup.exe program from the 4TQ-application directory.
- Select the Custom install button in the Select Script dialog box.
- When the Custom Installation dialog box appears Click on the Remove button.
- Wait for the program to exit.
4TQConf Installation Diagnostic Tool
General
This note details the use of 4TQConf.exe, an installation diagnostic aid, used to create and forward the resultant configuration information (file *.4cfg) to Axion support (support@4tq.com) for analysis. The 4TQConf utility is installed during the initial installation procedure (R6 or later). It is not added to the Start - Programs 4TQToolkit Menu list. It can be used with all 4TQToolkit versions.
Procedure
How to Create Absolute Hyperlinks in Word Documents
This can be fixed by using absolute hyperlinks. To use an absolute hyperlink in a Word document, the Hyperlink Base box in the Summary tab of Document Properties needs to have x typed in it.
Word 2010
- Open the document which will have the absolute hyperlink.
- On the File menu click Info.
- Click the Properties drop down for the document window.
- Click Advanced Properties.
- Click the Summary tab.
- In the Hyperlink Base box, type x, and then click OK .
Word 2007
- Open the document which will have the absolute hyperlink
- Click the Microsoft Office Button, point to Prepare, and then click Properties.
- Click Document Properties, and then click Advanced Properties.
- Click the Summary tab.
- In the Hyperlink Base box, type x, and then click OK.
Word 2003
- Open the document which will have the absolute hyperlink
- On the File menu, click Properties.
- Click the Summary tab.
- In the Hyperlink Base box, type x, and then click OK.
4TQ Evaluation Software Installation and Removal
When the 4TQ setup program starts the Select Script dialog box is displayed.
Select the product you wish to install and ensure the install or remove Standalone and Single User radio buttons are selected. Then select either Custom or Express installation.
Express Installation
The Express installation automatically installs the software with a Program Path of c:\Program Files\Axion\4TQ and a System Path of My Documents\4TQ.The User Details information is used by 4TQ applications in reports and documents. Apart from entering your User Details and selecting Continue there is no further interaction with the user during the installation.
Custom Installation
Click on the Set Directories button and the Set Directories dialog box will appear.
The System Path can either be a drive identifier or fully defined UNC path. At least one sub directory must be specified as root level. Drive mappings are not supported e.g. X:\4TQ is a valid 4TQ system path but X:\ is not. Enter the required paths and Click on the Continue button to return to the Custom Installation dialog box.
On the Custom Installation dialog box, we recommend that all other installations be left as default. Click the Install button ro continue the installation. The User Details dialog box will be displayed. Enter the information and Click the Continue button to install the 4TQ software.
4TQ Evaluation Software Removal
- Run the setup.exe program from the 4TQ-application directory.
- Select the Custom install button in the Select Script dialog box.
- When the Custom Installation dialog box appears Click on the Remove button.
- Wait for the program to exit.
Printing a Process Checksheet
Let us do an example. Below is process chart for the Tendering / Contracting process. A checksheet is needed as a record for individual tenders / contracts.
Below is a process checksheet derived from the process map.
Individual Process Steps may be included or excluded from the report by checking
or un-checking the "CheckPoint" flag which can be found on the lower left hand
side of the Figure dialog as shown below.
he Process Checksheet report is available from the File menu.
If the Process has Sub-Processes you can select the depth that will be included in the CheckSheet.
You can change the label wording from "Job or Batch Number" to suit your purpose. The Label text is stored
separately in each 4TQFlow Template (FLT).
You can include The Process Owner and or the Performer on Process Checksheet form.
To customise the CheckSheet use the Menu -> Options -> Customise -> Headings Tab (shown below) in 4TQFlow.
Recent Changes to 4TQ Applications
Recent changes include:
• Upgrade from Release 6 to Release 7 which is Word 12 and Vista compatible.
• Critical Checks capability in process map that enables listing on website as a critical procedure.
• Capability to colour value adding figures in 4TQFlow.
• Ability to designate the default path in a process chart.
• XML capability for Website.
• Includes RSS feed capability to notify amendments.
• Improved email facility to notify audits and also tasking capability in Outlook for audits and reviews
For compatibility with Word 12 you must have at least version 6.17.
